On a mid-size project we see an average of six consultants, and very often six separate ways of tracking issues: spreadsheets, emails, markups on PDFs, comments in a model.

The coordination meeting then spends its first half hour working out which list is current.

One list, many owners

A single log does not mean a single owner. Every finding has someone responsible, and everyone can see what is open, what was fixed and what is new in the latest revision.

The teams that moved to one log told us the same thing: the meeting got shorter, and the same issue stopped coming back three revisions later.